Privacy Policy

This Privacy Policy explains how SoilSight AI Limited (“SoilSight AI”, “we”, “us”) handles personal data collected through the website at soilsight.ai (the “Website”). It is written to accurately reflect what the Website actually does. If any information on this page requires clarification, please contact founder@soilsight.ai.

1. Who we are

SoilSight AI Limited is a UK-registered agricultural technology company. The parent company was incorporated in July 2024, and the SoilSight AI brand was launched in 2025. Our registered company details will be added to this policy once confirmed by the founder.

2. What personal data we collect

We only collect personal data that you provide to us voluntarily through the Website's two contact forms:

• General Contact Form: name, email address, company / organisation (optional), message (optional).
• UK Pilot Partnership Form: name, email address, organisation (optional), role (optional), UK region (optional), message (optional).

In addition, our backend automatically records technical metadata when a form is submitted:

• The IP address the submission came from.
• Your browser's User-Agent string.
• The timestamp of your submission.

This metadata is used only to protect the forms from abuse (rate limiting and spam prevention) and to help investigate incidents if required.

3. Why we use your data (lawful bases under UK GDPR)

• Legitimate interests: to respond to your enquiry, to operate and protect the Website, and to prevent fraud and abuse.
• Consent: where you voluntarily submit a form, you are consenting to us processing your contact details for the purpose of replying to you.

4. Who receives your data

• General enquiries are sent by email to founder@soilsight.ai.
• UK Pilot enquiries are sent by email to partnerships@soilsight.ai.
• Submissions are also stored in our backend database so that no enquiry is lost in the event of an email delivery issue.
• We use Emergent (emergentagent.com) as our hosting and application platform, and Resend as the underlying email delivery provider (accessed via Emergent). These providers process the data strictly on our behalf.

We do not sell your personal data, do not share it with advertisers, and do not use it for marketing profiling.

5. How long we keep your data

We keep form submissions for as long as is reasonably necessary to respond to your enquiry and to operate our UK Pilot Partnership Programme. If you would like your submission deleted, email founder@soilsight.ai and we will delete it from our records.

6. Your rights under UK GDPR

You have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate personal data.
• Request erasure of your personal data.
• Object to our processing of your personal data.
• Request restriction of processing.
• Request a copy of your data in a portable format.
• Lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.

7. Cookies and analytics

The Website does not currently use advertising cookies, third-party analytics or cross-site tracking. Only strictly necessary technical storage is used to load the site. See our Cookie Policy for details.

8. Security

Form submissions are sent over HTTPS. Our backend validates input, rate-limits submissions and uses an anti-spam honeypot. No system can be made 100% secure, but we take reasonable technical and organisational measures to protect your data.

9. Changes to this policy

If we update this Privacy Policy, we will update the “Last updated” date at the top. Material changes will be made clear on this page.

10. Contact

For any privacy-related question or request, email founder@soilsight.ai.